AIAVAP PARENT AGREEMENT
I understand and agree:
That a spot is saved for my child/teen only after tuition is paid in full for each session I registered him/her for.
REFUND POLICY,That there are no tuition reimbursements after my child/teen attends their first day of camp/classes, Read carefully for explanation of your request notification for possible reimbursement that is to be submitted in writing to AIAVAP 30 days prior to the first day your child will attend their first day of class/camp/workshops. That this registration and payment is for either our fall or spring semester classes, workshops, or Summer Art Camp Session(s). I shall not be entitled to any tuition reimbursements or deductions for my child’s absences or illnesses during the session(s)
That if for any reason, AIAVAP decides to refund a portion of what I have paid, AIAVAP will not return the non-refundable $80 registration fee and will deduct $100 (cancellation fee) in addition to the fee(s) for the classes, days, semester or camp session(s) that my child attended. AIAVAP will not issue refunds for classes, workshops, camp days my child did not attend for any reason.
Requests for refunds, to be reviewed, and approved by AIAVAP Board of Directors, must be submitted in writing to the Program Director 30 days before the first day my child/teen attends their first class/workshop/ camp day. Refunds: If AIAVAP board of directors agree upon making any reimbursements, these reimbursements will be made in the same form as the payment within 30 days of written request. If the AIAVAP board of Directors decide not to refund, they will offer a " rain check" opportunity and apply the fee paid so the family can apply their payment towards any of AIAVAP's future classes, workshops, or summer art camp sessions where the fee is comparable.
After the first day your child/teen attends camp, classes or workshops, no requests for refunds will be accepted.
In the highly unlikely case that AIAVAP must cancel a class/camp/workshop due to under-enrollment, class, or camp or workshop refunds and fees will be issued (less the fee(s) for the class/workshop or camp day(s) my child has attended and $80 non-refundable registration fee)
Please refer to AIAVAP’s class/workshop/camp schedules (calendar available at: www.artsinactionvap.org) if you are not sure if there will be class/workshop/camp. AIAVAP does not exclusively follow either Public or Private School Calendars.
NOTE: AIAVAP does not offer make-ups for any missed camp days when in-person or remote learning is administered.
That AIAVAP requires my child/teen to meet certain standards of behavior and that if my child fails to behave or demonstrates repeated unsatisfactory conduct; the Program has the right to dismiss my child/teen from the Program without reimbursement for the balance of any unattended classes. There will be not refunds after your child attends their first day of class/workshop/camp
That AIAVAP is not responsible for stains & damages to my child/teen's clothing during camp. Have children “dress for mess”. I understand that AIAVAP is not responsible for any damages that occur in my home during remote lessons.
That when in person, if my child/teen is not picked up by the scheduled end of class/camp, I will pay the lateness fee of $1 per minute. In the event that no AIAVAP staff member is available to supervise my child after 30 minutes after the scheduled end of classes. Workshops, or camp. AIAVAP reserves the right to leave my child with the staff of Little Shop of Crafts (LSC), our studio mates, until I arrive. LSC staff will not be responsible for the supervision of my child.
That if my child is injured and requires medical attention and I (or the contacts I provided on the registration form) cannot be reached for instructions, I do hereby give authority to AIAVAP to obtain necessary emergency medical treatment for my child with the understanding that the family will be notified as soon as possible. I give permission for AIAVAP personnel to treat minor injuries on site;
That AIAVAP reserves the right to modify the classes/camps, change instructors or site as necessary, or to cancel the class if it does not meet enrollment requirements.
We reserve the right to switch to a ZOOM remote camp in the event anyone participating in our camp/classes has been exposed to or has contracted COVID, or any communicable diseases that has been defined as a high risk illness by the CDC, or NYC Dept of Health and Mental Hygene and or any illness reaches an unsafe level in our area. Closing will be determined by AIAVAP's administration. By enrolling your child/teen into any of AIAVAP’s classes, camps or other offerings, you agree not to take any legal action against Arts in Action VAP, it’s administrative body, board of directors, staff, volunteers, associates or student body in the event your child, you, or one of your family members contracts COVID, or it's variants of COVID 19
NOTE: I agree to keep my child home if they are feeling ill, have a fever or expresses they are not feeling well during class/camp or workshops. Note: we will not allow anyone to enter our camp/classes or workshops if they are feeling ill, or have a fever, or is experiencing any covid symptoms.
You agree to notify us if you, your child/teen or family members have been exposed to Covid, any Flu or are experiencing any symptoms of either.
I understand and agree that during the classes/camp(s), my child/teen may be photographed and/or videotaped by AIAVAP personnel or its authorized agents exclusively for internal and/or promotional use;
I understand and agree that my child’s artwork produced during the AIAVAP classes/camp(s), may be photocopied or copied using other methods to be used in advertising, publications and/or fundraising for AIAVAP without remuneration.
I understand and agree that classes/camp(s) may involve trips outside the AIAVAP studio building supervised by AIAVAP staff. I give AIAVAP permission to take my child to go on any such trips organized as part of the Program, including (but not limited to) neighborhood parks, galleries, artist studios, museums and other schools
I understand, and agree that AIAVAP is a Nuts, Nut oil & Sugar free environment, and will not send my child/teen to class/camp with these food items. AIAVAP strongly suggests that your child not consume foods containing nuts and sugars before the start of class for the health and safety of our campers and staff with allergies.
That in consideration of allowing my child/teen to participate in AIAVAP, I hereby release and forever discharge AIAVAP and Little Shop of Crafts and its, and our officers, volunteers, employees, contractors, associaltes, and agents from any liability arising out of or based upon any bodily injury or property damage which may be sustained by my child/teen while participating in AIAVAP programs.
That each parent/guardian must notify AIAVAP teaching staff to their AIAVAP gmail accounts or by phone (917) 741-2297 when their child will not be attending classes/camp 24 hours in advance. AIAVAP will not be held responsible for children, or teens who are not in attendance in the AIAVAP Studio/Classroom
I understand that upon the completion of my child's registration, to agree to all the terms of the Parent Agreement listed above which will remain applicable for the time period I have registered my child/teen to attend any AIAVAP camp/classes/workshops or other activities sponsored by Arts in Action VAP.